The design process is not only about perfect visuals and great user experience. The process itself should engage the whole team as they iterate projects into successful products.
But keeping everyone informed about a project’s shifting status isn’t easy. Is it still under review or it has been already accepted and is ready for the development phase? I bet you’d like to keep this information clear for every team member.
Track your progress in the Dashboard
Dashboard is a great place to keep track of your design workflow. To turn on and follow the specific projects’ status updates, just go to the “Project status settings” section on the right, when the settings page loads tick projects of your interest and save your changes. Tip: Every new project’s status feature is on by default.
Your changes will be visible immediately. In your project’s thumbnail, you’ll see its default status:
As a project changes, you’ll need to update its status. To keep your team up-to-date, open the project and change its stage:
But that’s not the end of the story. Enterprise plan users can edit preset stages freely. It’s also possible to add another stage and delete no longer needed ones. In this way, you’ll convey any piece of information concerning your project to your teammates efficiently:
Updating prototypes’ statuses
Managing projects is cool, but we didn’t forget about prototypes. The very same options of adjusting statuses are available for particular prototypes, UX documents and all other materials added to the project:
Everyone looking at the dashboard will see both the progress of an entire project and its prototypes. The time they would have spent asking questions — and waiting for follow-ups — can now be spent on more productive tasks. Or enjoying a nice cup of coffee.
Keep your team up-to-date
If your team needs more than visual information in the Dashboard to learn of important project changes, there’s an alternative. You can notify your whole team about status updates via email. Make sure that your Team Members have access to the particular project in order for them to receive a notification. Tip: To use the feature you need to have more than one member in your team.
However, there’s an even faster way. I assume you don’t have your inbox open all the time, right? Many companies use Slack for their inner communication. If you’re among them, you’re in luck: UXPin now works with Slack! In order to notify your team using a Slack channel, connect your UXPin account to Slack. Please have a look at our Slack integration tutorial to see step-by-step instructions on how to integrate with Slack. When everything’s set up, join your project to Slack channel where you’d like to post the updates. To do so, open the activity feed in the Dashboard and pick the proper channel from the dropdown:
Voila! All updates are stored in one location and your team members are happy knowing what’s going on:
“No news is good news” doesn’t pay off this time. No matter if you are a project manager, Tech lead, Admin or a designer, having access to information speeds up the whole design process considerably. If you’re curious to check project status feature out in the real environment, just sign up for a free trial or log in to the app !