{"id":11079,"date":"2015-12-22T18:56:59","date_gmt":"2015-12-23T02:56:59","guid":{"rendered":"http:\/\/proxystudio.uxpin.com\/?p=11079"},"modified":"2020-04-22T06:37:36","modified_gmt":"2020-04-22T13:37:36","slug":"beyond-buzzwords-4-tips-for-a-smoother-agile-ux-process","status":"publish","type":"post","link":"https:\/\/www.uxpin.com\/studio\/blog\/beyond-buzzwords-4-tips-for-a-smoother-agile-ux-process\/","title":{"rendered":"Beyond Buzzwords: 4 Tips for Smoother Agile UX"},"content":{"rendered":"<p>We all know that <a href=\"https:\/\/www.uxpin.com\/studio\/ebooks\/agile-ux-in-the-enterprise\/\" target=\"_blank\" rel=\"noopener noreferrer\">Agile UX<\/a> is a collaboration between basic UX principles and the iterative Agile framework. <\/p>\n<p>The team usually focuses on 1-3 features at a time in a weekly or monthly <a href=\"http:\/\/www.gv.com\/sprint\/\" target=\"_blank\" rel=\"noopener noreferrer\">sprint<\/a>. \u00a0These sprints usually consist of repeating the following cycle:<\/p>\n<ul>\n<li>Describing the team\u2019s progress in a daily standup meeting lasting less than 15 minutes<\/li>\n<li>Collaborative brainstorming between marketers, developers, and designers<\/li>\n<li>Submitting each prototype for the client or product team\u2019s empirical feedback<\/li>\n<li>Testing prototypes with users<\/li>\n<li>Fixing bugs and\/or adjusting to changes as they pop up<\/li>\n<\/ul>\n<p>Of course, this isn\u2019t how it always plays out. <\/p>\n<p>Sometimes UX designers are seen as unwanted outsiders to a development team\u2019s autonomy. The relationship between UX and development need not be adversarial, however. It just takes some creative thinking, prioritization, and of course a lot of realistic collaboration. <\/p>\n<p>Whether you\u2019re a product manager, UX leader, or product designer, we\u2019ll explain some realistic tips for improving your Agile UX process based on the experience of the <a href=\"https:\/\/www.uxpin.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">UXPin<\/a> design team and advice sourced from experts.<\/p>\n<h2>1.Work Ahead of Developers<\/h2>\n<p>If UX designers are still being seen as outsiders, it pays to be diplomatic in your approach. Encourage designers to adapt to the daily routines and workflows of the developers. Familiarize yourself with the agile process and more specifically the <a href=\"http:\/\/boxesandarrows.com\/the-ux-professionals-guide-to-working-with-agile-scrum-teams\/\" target=\"_blank\" rel=\"noopener noreferrer\">Scrum roles<\/a> and schedules. Follow these closely and insert your work within the overall structure as needed.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-11081\" src=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/image0118-1024x573.png\" alt=\"image01\" width=\"717\" height=\"401\" srcset=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/image0118-1024x573.png 1024w, https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/image0118-536x300.png 536w, https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/image0118.png 1300w\" sizes=\"auto, (max-width: 717px) 100vw, 717px\" \/><\/p>\n<p><i>Photo credit: <\/i><a href=\"https:\/\/asana.com\/guide\/more\/examples\/roadmaps\"><i>Asana<\/i><\/a><\/p>\n<p>And by \u201cas needed,\u201d we mean a couple of weeks in advance of the development team\u2019s schedule. That way your designs are ready well in advance of when the development team is ready to work on them. <\/p>\n<p>In fact, the Nielsen Norman\u00a0group recommends that the UX team act as a sort of <a href=\"https:\/\/www.nngroup.com\/articles\/agile-user-experience-projects\/\" target=\"_blank\" rel=\"noopener noreferrer\">gatekeeper role<\/a>. As such, UX designers should deliver prototypes and usability testing results at least one sprint ahead of the development team\u2019s sprint. To take collaboration a step further, the UX team can also invite developers to watch some usability testing sessions so they can immediately understand the reasoning for certain iterations. <\/p>\n<p>It\u2019s imperative that the UX team lead the process, starting off with usability tests, user research, prototypes, and a broad idea of the overall structure of the final product. <a href=\"http:\/\/www.uxmatters.com\/mt\/archives\/2015\/09\/agile-ux.php\" target=\"_blank\" rel=\"noopener noreferrer\">Kanban Boards<\/a> can be extremely useful in establishing priorities from all sides and organizing a useful workflow. <\/p>\n<h2>2. Treat Collaboration As a Continual Process, Not a Phase<\/h2>\n<p>Make sure that everyone is aligned to the workflow before getting too deeply entrenched in the process. Don\u2019t assume that developers and designers only need to collaborate when carving out the requirements or finalizing the high-fi prototypes. <\/p>\n<p>Have a developer review the UX team\u2019s work and vice versa, whenever possible. Even at the earliest stages. It can be very helpful to dedicate a developer to the UX team in their initial planning sprint. Developers can point out logistical problems a UX designer might not perceive on their first go round. <\/p>\n<p>As recommended in the free\u00a0<a href=\"https:\/\/www.uxpin.com\/studio\/ebooks\/agile-ux-in-the-enterprise\/\" target=\"_blank\" rel=\"noopener noreferrer\">Agile UX Survival Guide<\/a>, treat documentation as a method of collaboration. For instance, when starting a design project, the team can align to an overall project brief with rough requirements outlined. As the work progresses, allow the prototype to serve as living documentation (with the brief as a reference point). <\/p>\n<p><b>Project Brief<\/b>: <\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-11084\" src=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/image0416.png\" alt=\"image04\" width=\"638\" height=\"416\" srcset=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/image0416.png 644w, https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/image0416-460x300.png 460w\" sizes=\"auto, (max-width: 638px) 100vw, 638px\" \/><\/p>\n<p><b>Detailed UXPin 3.0 Prototype (further in design)<\/b>:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-11090\" src=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/Screen-Shot-2015-12-22-at-6.58.26-PM.png\" alt=\"Screen Shot 2015-12-22 at 6.58.26 PM\" width=\"633\" height=\"400\" srcset=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/Screen-Shot-2015-12-22-at-6.58.26-PM.png 949w, https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/Screen-Shot-2015-12-22-at-6.58.26-PM-475x300.png 475w\" sizes=\"auto, (max-width: 633px) 100vw, 633px\" \/><\/p>\n<p>At the beginning of a design project, \u00a0you can also try designating someone on the team as the Product Lead and another person as the Technical Lead. <\/p>\n<p>For example, during the <a href=\"https:\/\/www.uxpin.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">UXPin<\/a> 3.0 redesign, UX designer Bartek Debicki was designated the Product Lead while a senior developer Kamil Wysoscki was the Technical Lead. They were given full autonomy to determine requirements, conduct usability tests, and work on prototypes together for the 3 features they delivered. As a result, much less documentation was required since the two collaborated so closely. <\/p>\n<p>The more closely you can work with one another, the stronger your system of checks-and-balances for preventing scope creep and managing stakeholder expectations. Remember that design and development are two sides of the same brain.\u00a0<\/p>\n<section class=\"uxpin-trial-widget\"><h2>Join the world's best designers who&nbsp;use UXPin.<\/h2><span class=\"white-info\">Sign up for a free trial.<\/span><a href=\"https:\/\/www.uxpin.com\/sign-up\" class=\"btn btn-flat sign-up-btn white\">Try it for free!<\/a><\/section>\n<h2>3. Try a Cheese Day<\/h2>\n<p>Because one of the primary principles of the Agile process is to iterate quickly and consistently, a lot of UX problems may end up getting swept under the rug. <\/p>\n<p>One way to address this, as recommended by Roy Man in <a href=\"http:\/\/www.uxmatters.com\/mt\/archives\/2014\/05\/the-secret-to-making-ux-a-top-priority-in-agile.php\">this article<\/a>, is to make a project day specifically dedicated to eliminate \u201ccheese.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-11086\" src=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/image0219.png\" alt=\"image02\" width=\"720\" height=\"480\" srcset=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/image0219.png 825w, https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/image0219-450x300.png 450w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><\/p>\n<p>What is cheese exactly? Points of user friction that may not be bugs exactly, but nevertheless represent a compromise in overall user experience. To elaborate, cheese might be something like:<\/p>\n<ul>\n<li>An extra step in a microinteraction<\/li>\n<li>A missing feature or function<\/li>\n<li>Annoying notifications that block important content <\/li>\n<\/ul>\n<p>Basically, anything that could be construed as irritating from a user perspective. <\/p>\n<p>To address these issues, make a list of probable cheese well in advance, at least 21-30 days. And have the entire team contribute to the list &#8211; not just the UX folks, but developers as well. <\/p>\n<p>Prioritize the items on said list and classify them by difficulty. Then allocate a day to run through each issue and eliminate your cheese. <\/p>\n<h2>4. Be Flexible With Standup Meetings<\/h2>\n<p>If developers and designers on your product team already communicate effectively with each other, you don\u2019t need to run through all the motions of a standup meeting just for the sake of doing it. <\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-11087\" src=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/image0023-1024x768.png\" alt=\"image00\" width=\"717\" height=\"538\" srcset=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/image0023-1024x768.png 1024w, https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/image0023-400x300.png 400w, https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/image0023.png 1999w\" sizes=\"auto, (max-width: 717px) 100vw, 717px\" \/><\/p>\n<p><i>Photo credit: <\/i><a href=\"https:\/\/kissmetrics.com\/\" target=\"_blank\" rel=\"noopener noreferrer\"><i>KISSMetrics <\/i><\/a><\/p>\n<p>For instance, if your developers and designers sit in the same pods and hold plenty of over-the-shoulder sessions, you can likely get away with 1-2 standups per week (which is what <a href=\"https:\/\/www.uxpin.com\/\">UXPin<\/a> does in their Polish office). For a remote team, or even a totally remote company like <a href=\"http:\/\/joel.is\/an-invitation-to-come-and-hack-on-buffer\/\" target=\"_blank\" rel=\"noopener noreferrer\">Buffer<\/a>, daily standups become much more practical. <\/p>\n<p>Just remember that a standup meeting that lasts 2 minutes but clarifies a single blocker (e.g. a UX designer is still waiting on developer feedback) is much more efficient than 15 minutes of show-and-tell. <\/p>\n<p>You only need to clarify the following information: <\/p>\n<ul>\n<li>What did the person do yesterday? <\/li>\n<li>What is the person doing today? <\/li>\n<li>Are there any obstacles? <\/li>\n<\/ul>\n<p>Meetings are a\u00a0necessary evil. Don\u2019t be afraid to politely interrupt if someone is diving into too much detail during the standup. Once you\u2019ve identified the issue, take it offline and let everyone else get on with their day. <\/p>\n<h2>Conclusion<\/h2>\n<p>The buzz word here for the skimmers is collaboration. <\/p>\n<p>\u201cThe user comes first\u201d is so often parroted as an industry maxim, but UX professionals might not be prioritized when it comes time to build a budget or timeline. <\/p>\n<p>The best way to work in a more Agile manner is to gradually ease your team into it. For large companies entrenched in waterfall, your best bet might be an \u201calmost Agile\u201d process that fits somewhere in the middle. <\/p>\n<p>Embrace the spirit behind Agile UX. Then, adapt the workflow to whatever helps your particular team break free from the handoff habit. Agile UX in practice rarely goes according to theory, and that\u2019s totally fine. <\/p>\n<p>As long as everyone is communicating, learning, and building the product momentum, you\u2019ll refine\u00a0the process in no time.\u00a0<\/p>\n<p>If you found this post useful, check out the free <a href=\"https:\/\/www.uxpin.com\/studio\/ebooks\/agile-ux-in-the-enterprise\/\" target=\"_blank\" rel=\"noopener noreferrer\">Agile UX Survival Guide<\/a> by product manager Germaine Satia. She offers straightforward advice for product teams based on her 14\u00a0years of experience.<\/p>\n<p><a href=\"https:\/\/www.uxpin.com\/studio\/ebooks\/agile-ux-in-the-enterprise\/\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-11088\" src=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/Screen-Shot-2015-12-22-at-6.50.41-PM.png\" alt=\"Screen Shot 2015-12-22 at 6.50.41 PM\" width=\"720\" height=\"339\" srcset=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/Screen-Shot-2015-12-22-at-6.50.41-PM.png 860w, https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/Screen-Shot-2015-12-22-at-6.50.41-PM-637x300.png 637w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Simple techniques for less Agile UX headaches. A practical read for product managers, product designers, and UX leaders. <\/p>\n","protected":false},"author":43,"featured_media":11089,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3,17,18,172,6],"tags":[],"class_list":["post-11079","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-collaboration-2","category-process","category-product-design","category-ux-design"],"yoast_title":"","yoast_metadesc":"Simple techniques for less Agile UX headaches. A practical read for product managers, product designers, and UX leaders.","acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v18.2.1 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Beyond Buzzwords: 4 Tips for Smoother Agile UX | UXPin<\/title>\n<meta name=\"description\" content=\"Simple techniques for less Agile UX headaches. A practical read for product managers, product designers, and UX leaders.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.uxpin.com\/studio\/blog\/beyond-buzzwords-4-tips-for-a-smoother-agile-ux-process\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Beyond Buzzwords: 4 Tips for Smoother Agile UX\" \/>\n<meta property=\"og:description\" content=\"Simple techniques for less Agile UX headaches. A practical read for product managers, product designers, and UX leaders.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.uxpin.com\/studio\/blog\/beyond-buzzwords-4-tips-for-a-smoother-agile-ux-process\/\" \/>\n<meta property=\"og:site_name\" content=\"Studio by UXPin\" \/>\n<meta property=\"article:published_time\" content=\"2015-12-23T02:56:59+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2020-04-22T13:37:36+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2015\/12\/Screen-Shot-2015-12-22-at-6.56.27-PM.png\" \/>\n\t<meta property=\"og:image:width\" content=\"813\" \/>\n\t<meta property=\"og:image:height\" content=\"620\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Zack Rutherford\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Zack Rutherford\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.uxpin.com\\\/studio\\\/blog\\\/beyond-buzzwords-4-tips-for-a-smoother-agile-ux-process\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.uxpin.com\\\/studio\\\/blog\\\/beyond-buzzwords-4-tips-for-a-smoother-agile-ux-process\\\/\"},\"author\":{\"name\":\"Zack Rutherford\",\"@id\":\"https:\\\/\\\/www.uxpin.com\\\/studio\\\/#\\\/schema\\\/person\\\/e54149f68e09307445e7aa57f902857f\"},\"headline\":\"Beyond Buzzwords: 4 Tips for Smoother Agile UX\",\"datePublished\":\"2015-12-23T02:56:59+00:00\",\"dateModified\":\"2020-04-22T13:37:36+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.uxpin.com\\\/studio\\\/blog\\\/beyond-buzzwords-4-tips-for-a-smoother-agile-ux-process\\\/\"},\"wordCount\":1229,\"image\":{\"@id\":\"https:\\\/\\\/www.uxpin.com\\\/studio\\\/blog\\\/beyond-buzzwords-4-tips-for-a-smoother-agile-ux-process\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.uxpin.com\\\/studio\\\/wp-content\\\/uploads\\\/2015\\\/12\\\/Screen-Shot-2015-12-22-at-6.56.27-PM.png\",\"articleSection\":[\"Blog\",\"Collaboration\",\"Process\",\"Product Design\",\"UX Design\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.uxpin.com\\\/studio\\\/blog\\\/beyond-buzzwords-4-tips-for-a-smoother-agile-ux-process\\\/\",\"url\":\"https:\\\/\\\/www.uxpin.com\\\/studio\\\/blog\\\/beyond-buzzwords-4-tips-for-a-smoother-agile-ux-process\\\/\",\"name\":\"Beyond Buzzwords: 4 Tips for Smoother Agile UX | UXPin\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.uxpin.com\\\/studio\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.uxpin.com\\\/studio\\\/blog\\\/beyond-buzzwords-4-tips-for-a-smoother-agile-ux-process\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.uxpin.com\\\/studio\\\/blog\\\/beyond-buzzwords-4-tips-for-a-smoother-agile-ux-process\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.uxpin.com\\\/studio\\\/wp-content\\\/uploads\\\/2015\\\/12\\\/Screen-Shot-2015-12-22-at-6.56.27-PM.png\",\"datePublished\":\"2015-12-23T02:56:59+00:00\",\"dateModified\":\"2020-04-22T13:37:36+00:00\",\"author\":{\"@id\":\"https:\\\/\\\/www.uxpin.com\\\/studio\\\/#\\\/schema\\\/person\\\/e54149f68e09307445e7aa57f902857f\"},\"description\":\"Simple techniques for less Agile UX headaches. 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