{"id":44216,"date":"2023-04-11T12:43:54","date_gmt":"2023-04-11T19:43:54","guid":{"rendered":"https:\/\/www.uxpin.com\/studio\/?p=44216"},"modified":"2023-04-11T12:44:24","modified_gmt":"2023-04-11T19:44:24","slug":"key-design-system-challenges","status":"publish","type":"post","link":"https:\/\/www.uxpin.com\/studio\/blog\/key-design-system-challenges\/","title":{"rendered":"5 Key Design System Challenges and Lessons Learned"},"content":{"rendered":"\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"512\" src=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2023\/04\/Key-Design-System-Challenges-1024x512.png\" alt=\"Key Design System Challenges\" class=\"wp-image-44217\" srcset=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2023\/04\/Key-Design-System-Challenges-1024x512.png 1024w, https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2023\/04\/Key-Design-System-Challenges-600x300.png 600w, https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2023\/04\/Key-Design-System-Challenges-768x384.png 768w, https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2023\/04\/Key-Design-System-Challenges.png 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>A report UXPin co-published with Whitespace identified five enterprise design system challenges at some of the world&#8217;s leading organizations. Within these five challenges, the common thread is <em>&#8220;how do we achieve a single source of truth?&#8221;<\/em><\/p>\n\n\n\n<p>This challenging question pertains to everything from design system documentation and components to tools and governance. Organizations struggle to maintain consistency and cohesion, which ironically is what a design system is supposed to accomplish.<\/p>\n\n\n\n<p>Learn from 19 globally recognized companies about design system challenges and how to overcome them in our insightful report. Get your free copy.<\/p>\n\n\n\n<p>Create an efficient design process and help your designers and developers share a single source of truth in both of their workflows. <a href=\"https:\/\/www.uxpin.com\/merge\" target=\"_blank\" rel=\"noreferrer noopener\">Discover more about UXPin Merge<\/a>.<\/p>\n\n\n\n<section class=\"discover-merge\">\n    <div class=\"discover-merge__container\">\n        <div class=\"discover-merge__left\">\n            <p class=\"discover-merge__heading\">Reach a new level of prototyping<\/p>\n            <p class=\"discover-merge__text\">Design with interactive components coming from your team&#8217;s design system.<\/p>\n            <a href=\"https:\/\/www.uxpin.com\/merge\" target=\"_blank\" rel=\"noopener\">\n                <button class=\"discover-merge__button\">Discover UXPin Merge<\/button>\n            <\/a>\n        <\/div>\n        <div>\n            <img decoding=\"async\" src=\"https:\/\/uxpin.com\/studio\/wp-content\/themes\/uxpin-juggernaut\/img\/cta-banner-merge.png\" class=\"discover-merge__image\" alt=\"\">\n        <\/div>\n    <\/div>\n<\/section>\n\n<style>\n.discover-merge {\n    margin: 40px 8px;\n}\n\n.discover-merge__container {\n    display: flex;\n    max-width: 690px;\n    height: 200px;\n    padding: 20px;\n    padding-left: 24px;\n    border-radius: 4px;\n    background-color: black;\n    box-shadow: 10px 10px #9999ff;\n    align-items: center;\n    justify-content: space-between;\n}\n\n.discover-merge__left {\n    width: 50%;\n}\n\n.discover-merge__left p {\n    margin: 10px 0px !important;\n    color: white !important;\n    font-size: 18px !important;\n}\n\n.discover-merge__heading {\n    font-weight: bold !important;\n    color: white !important;\n    font-size: 18px !important;\n}\n\n.discover-merge__text {\n    margin: 0 !important;\n    line-height: 22px !important;\n}\n\n.discover-merge__button {\n    width: 174px;\n    height: 44px;\n    margin: 10px 0px;\n    border: none;\n    border-radius: 2px;\n    background: white;\n    color: black;\n    font-size: 16px;\n    text-align: center;\n}\n\n.discover-merge__button:hover {\n    cursor: pointer;\n}\n\n.discover-merge__image {\n    max-width: 320px !important;\n    height: 200px;\n    margin-right: -19px;\n}\n\n@media (max-width: 760px) {\n    .discover-merge__container {\n        height: auto;\n        margin: 10px;\n        align-items: left;\n    }\n}\n\n@media (max-width: 500px) {\n    .discover-merge__container {\n        flex-direction: column;\n    }\n\n    .discover-merge__left {\n        width: 100%;\n        align-items: normal;\n    }\n}\n\n<\/style>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-the-challenge-of-tools\">The Challenge of Tools<\/h2>\n\n\n\n<p>Most companies still use image-based design tools like <a href=\"https:\/\/www.uxpin.com\/studio\/blog\/interactive-figma-designs\/\" target=\"_blank\" rel=\"noreferrer noopener\">Figma<\/a> and <a href=\"https:\/\/www.uxpin.com\/studio\/blog\/bring-sketch-files-life-iteration-iteration\/\" target=\"_blank\" rel=\"noreferrer noopener\">Sketch<\/a> during the design process. While these tools are easy to learn and make product design accessible for designers, they have many shortcomings, most notably limited interactive prototyping capabilities.<\/p>\n\n\n\n<p>Companies rely on plugins or build custom solutions to complete these image-based tool stacks, which increases costs and creates workflow complications.<\/p>\n\n\n\n<p>A <a href=\"https:\/\/www.uxpin.com\/studio\/blog\/single-source-truth-benefits\/\" target=\"_blank\" rel=\"noreferrer noopener\">single source of truth<\/a> is the primary goal for every organization using a design system. Ideally, they would have a single tool for the entire product development process.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-a-solution-to-the-tool-challenge\">A solution to the tool challenge<\/h3>\n\n\n\n<p>Some companies have found a solution to the tooling challenge with UXPin Merge, allowing designers to <a href=\"https:\/\/www.uxpin.com\/studio\/blog\/code-to-design-guide\/\" target=\"_blank\" rel=\"noreferrer noopener\">build prototypes with coded UI components<\/a>. This component-driven product development workflow gives organizations the single source of truth they want while allowing designers and engineers to work within their comfort zones.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.uxpin.com\/studio\/blog\/design-team-structure\/\" target=\"_blank\" rel=\"noreferrer noopener\">Design teams<\/a> still use a design tool during the design process but use fully interactive code-based UI components in UXPin rather than the image-based UI kits they&#8217;d use in Figma or Sketch.\u00a0<\/p>\n\n\n\n<p>Merge syncs UXPin to the company&#8217;s design system repository via <a href=\"https:\/\/www.uxpin.com\/merge\/git-integration\" target=\"_blank\" rel=\"noreferrer noopener\">Git<\/a> or <a href=\"https:\/\/www.uxpin.com\/merge\/storybook-integration\" target=\"_blank\" rel=\"noreferrer noopener\">Storybook<\/a>, so designers use the same components during the design process as engineers use to develop the final product.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-the-challenge-of-documentation\">The Challenge of Documentation<\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"750\" height=\"300\" src=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2022\/02\/scaling-prototyping.png\" alt=\"scaling prototyping\" class=\"wp-image-34095\" srcset=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2022\/02\/scaling-prototyping.png 750w, https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2022\/02\/scaling-prototyping-700x280.png 700w\" sizes=\"auto, (max-width: 750px) 100vw, 750px\" \/><\/figure>\n\n\n\n<p>Documentation is the biggest <a href=\"https:\/\/www.uxpin.com\/studio\/blog\/design-system-maturity-how-to-improve-your-design-system\/\" target=\"_blank\" rel=\"noreferrer noopener\">design system maturity<\/a> challenge for the companies we interviewed. Maintaining and updating a design system and its documentation is a resource-hungry process that slows maturity.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.uxpin.com\/studio\/blog\/design-system-documentation-guide\/\" target=\"_blank\" rel=\"noreferrer noopener\">Design system documentation<\/a> helps facilitate buy-in, training, and workflows with usage guidelines and rules. The purpose of this documentation is to increase adoption while ensuring teams deliver consistent UI experiences.<\/p>\n\n\n\n<p>While documenting a design system sounds simple in theory, with no proper industry standard, companies struggle to execute this effectively. Some documentation solutions include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>PDFs<\/li>\n\n\n\n<li>Online portals<\/li>\n\n\n\n<li>Slack channels<\/li>\n\n\n\n<li>Whiteboard tools (Miro, Mural, etc.)<\/li>\n<\/ul>\n\n\n\n<p>Another challenge is that many companies manage more than one version of a design system\u2013a component library for developers and a UI kit for designers. Furthermore, design teams might require multiple variations for each tool\u2013i.e., designing in Figma and prototyping in Zeplin.<\/p>\n\n\n\n<p>The design system team must manage library and documentation updates for all these platforms and solve any platform-specific challenges.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-a-solution-to-the-documentation-challenge\">A solution to the documentation challenge<\/h3>\n\n\n\n<p>Modeling the documentation from successful design systems like <a href=\"https:\/\/m3.material.io\/\">Google&#8217;s Material Design<\/a>, <a href=\"https:\/\/polaris.shopify.com\/\">Shopify Polaris<\/a>, <a href=\"https:\/\/stackoverflow.design\/\" target=\"_blank\" rel=\"noreferrer noopener\">Stack Overflow&#8217;s Stacks<\/a>, and others allow organizations to copy what works. Finding tools that automate and unify documentation is also crucial for reducing operational burdens and accelerating design system maturity.<\/p>\n\n\n\n<p>German-based software development agency dotSource is a fantastic example of overcoming documentation and the single source of truth challenges by switching tools. <a href=\"https:\/\/www.uxpin.com\/studio\/blog\/dotsource-importance-of-single-source-of-truth\/\" target=\"_blank\" rel=\"noreferrer noopener\">dotSource uses UXPin Merge and Storybook to manage its design system<\/a>.<\/p>\n\n\n\n<p>Using this combination, the company has achieved a <strong><em>real<\/em><\/strong> <strong>single source of truth<\/strong> where:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>There are <strong>no inconsistencies<\/strong><\/li>\n\n\n\n<li><strong>One change<\/strong> automatically syncs design and code<\/li>\n\n\n\n<li>Documentation is <strong>always up to date<\/strong><\/li>\n\n\n\n<li><strong>Seamless collaboration<\/strong> between design and development<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-the-challenge-of-governance\">The Challenge of Governance<\/h2>\n\n\n\n<p>Design system governance is vital for adoption and maturity, but implementing effective processes is challenging for teams who must constantly prove ROI to management\u2013<em>consuming valuable time and resources<\/em>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-a-solution-to-the-governance-challenge\">A solution to the governance challenge<\/h3>\n\n\n\n<p>Political and financial C-level support is the most effective method for overcoming design system governance challenges. Acquiring this support requires the design system team to <a href=\"https:\/\/www.uxpin.com\/studio\/blog\/business-case-ux\/\" target=\"_blank\" rel=\"noreferrer noopener\">build a strong business case<\/a> that speaks to the needs and concerns of stakeholders.<\/p>\n\n\n\n<p>Delivery Hero&#8217;s product team secured C-level support by creating a value proposition around the problem of technical debt. The team used an experiment to demonstrate how reusable design system components reduced project delivery by 57% with zero debt.<\/p>\n\n\n\n<p>&#8220;People outside of UX have trouble understanding user experience and design thinking principles. Explaining the problem isn\u2019t enough; you must show them what\u2019s wrong and how it impacts the business.&#8221; <a href=\"https:\/\/www.uxpin.com\/studio\/blog\/business-case-ux\/\" target=\"_blank\" rel=\"noreferrer noopener\">Amber Jabeen DesignOps Director at Delivery Hero<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-the-challenge-of-adoption\">The Challenge of Adoption<\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"750\" height=\"300\" src=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2022\/02\/team-collaboration-talk-communication.png\" alt=\"team collaboration talk communication\" class=\"wp-image-34018\" srcset=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2022\/02\/team-collaboration-talk-communication.png 750w, https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2022\/02\/team-collaboration-talk-communication-700x280.png 700w\" sizes=\"auto, (max-width: 750px) 100vw, 750px\" \/><\/figure>\n\n\n\n<p>Many organizations aim to achieve strong awareness and support of the design system for maximum success and company-wide adoption. Education and implementation make this adoption slow and challenging.<\/p>\n\n\n\n<p>Adoption is particularly challenging for design-driven organizations and those with competing systems and workflows. A lack of C-level support also reduces adoption rates due to the increased effort it takes for the design system team to reach multiple teams and departments.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-a-solution-to-the-adoption-challenge\">A solution to the adoption challenge<\/h3>\n\n\n\n<p>Organizations must treat design systems like products that require effective communication and marketing strategies for success. Some of the ways organizations overcome design system adoption include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Involving HR and DesignOps in change management processes<\/li>\n\n\n\n<li>Organizing design system workshops and meetups<\/li>\n\n\n\n<li>Making the design system team more accessible through Slack, email, and other channels<\/li>\n\n\n\n<li>Approaching teams individually<\/li>\n\n\n\n<li>Hosting regular design system update meetings<\/li>\n\n\n\n<li>Producing marketing and training materials<\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/www.uxpin.com\/studio\/blog\/adopting-design-system\/\" target=\"_blank\" rel=\"noreferrer noopener\">Delivery Hero uses a three-component adoption strategy<\/a> for its Marshmellow design system:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Gamify:<\/strong> Delivery Hero uses four adoption tiers for design system usage and awards users. Team members can visualize their success on a dashboard, and the DS team encourages them to hit their next target.<\/li>\n\n\n\n<li><strong>Socialize:<\/strong> The DS team involves the organization in the design system&#8217;s key decisions and hosts regular events to connect with users and discuss challenges and successes.<\/li>\n\n\n\n<li><strong>Celebrate:<\/strong> The DS team celebrates every small win as a symbol of progress toward 100% adoption. They celebrate individual team members and overall adoption, creating a buzz and excitement about the design system.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-the-challenge-of-maturity\">The Challenge of Maturity<\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"750\" height=\"300\" src=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2022\/04\/designops-efficiency-speed-optimal.png\" alt=\"designops efficiency speed optimal\" class=\"wp-image-35077\" srcset=\"https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2022\/04\/designops-efficiency-speed-optimal.png 750w, https:\/\/www.uxpin.com\/studio\/wp-content\/uploads\/2022\/04\/designops-efficiency-speed-optimal-700x280.png 700w\" sizes=\"auto, (max-width: 750px) 100vw, 750px\" \/><\/figure>\n\n\n\n<p>Design system maturity varies across organizations and industries. Development-driven product development teams are ahead of their design-driven counterparts due to the use of code components in design and development processes.<\/p>\n\n\n\n<p>Most organizations are at <a href=\"https:\/\/www.uxpin.com\/studio\/blog\/design-system-maturity-how-to-improve-your-design-system\/#h-stage-three-design-coded-components\" target=\"_blank\" rel=\"noreferrer noopener\">design system maturity level three<\/a>, with designers using an image-based version of the code component library. Many refer to this as a &#8220;single source of truth,&#8221; but it&#8217;s still one step away from being a fully integrated design system using one library.\u00a0<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-a-solution-to-the-maturity-challenge\">A solution to the maturity challenge<\/h3>\n\n\n\n<p>As stated in the introduction, the common thread throughout the whitepaper is <em>&#8220;how do we achieve a single source of truth?&#8221;<\/em> This single source of truth is the key to achieving complete design system maturity\u2013<a href=\"https:\/\/www.uxpin.com\/studio\/blog\/design-system-maturity-how-to-improve-your-design-system\/#h-stage-four-fully-integrated\" target=\"_blank\" rel=\"noreferrer noopener\"><em>Stage Four \u2013 Fully Integrated<\/em><\/a>.<\/p>\n\n\n\n<p>The goal is to bring design and development into one iterative process where design handoffs, drift, inconsistencies, and technical debt are no longer issues.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.uxpin.com\/merge\" target=\"_blank\" rel=\"noreferrer noopener\">UXPin Merge<\/a> has proven to solve these challenges at the <a href=\"https:\/\/www.uxpin.com\/studio\/blog\/teampassword-uxpin-merge-case-study\/\" target=\"_blank\" rel=\"noreferrer noopener\">startup<\/a> and <a href=\"https:\/\/www.uxpin.com\/studio\/blog\/paypal-scaled-design-process-uxpin-merge\/\" target=\"_blank\" rel=\"noreferrer noopener\">enterprise levels<\/a>. Bringing code components into the design process is the best solution for achieving stage four design system maturity\u2013unifying designers and engineers while maximizing product coherence and consistency.<\/p>\n\n\n\n<p>Merge&#8217;s <a href=\"https:\/\/www.uxpin.com\/studio\/blog\/code-to-design-guide\/\" target=\"_blank\" rel=\"noreferrer noopener\">code-to-design<\/a> workflow solves many challenges outlined in our whitepaper:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>UXPin does the job of multiple tools used in standard image-based workflows, eliminating the need for separate platforms for design, prototyping, testing, etc.<\/li>\n\n\n\n<li>Using <a href=\"https:\/\/www.uxpin.com\/merge\/storybook-integration\" target=\"_blank\" rel=\"noreferrer noopener\">Merge with Storybook<\/a> allows developers to generate documentation simultaneously with component releases and updates.<\/li>\n\n\n\n<li>Merge streamlines governance by reducing burdensome operational tasks and manual workflows.<\/li>\n\n\n\n<li>Increases adoption by delivering interactive components allowing designers to build advanced prototypes more efficiently and consistently.<\/li>\n\n\n\n<li>Using Merge accelerates maturity, allowing even startups and one-person product teams to reach stage four.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-getting-started-with-uxpin-merge\">Getting Started With UXPin Merge<\/h2>\n\n\n\n<p>Organizations have two options to get started using <a href=\"https:\/\/www.uxpin.com\/merge\" target=\"_blank\" rel=\"noreferrer noopener\">UXPin Merge<\/a> for their design system:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.uxpin.com\/merge\/git-integration\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Git Integration<\/strong><\/a><strong>:<\/strong> Connects UXPin directly to a Git repo for React component libraries. Organizations get access to all of Merge&#8217;s features, including <a href=\"https:\/\/www.uxpin.com\/docs\/merge\/version-control\/\" target=\"_blank\" rel=\"noreferrer noopener\">Version Control<\/a>, <a href=\"https:\/\/www.uxpin.com\/docs\/merge\/patterns\/\" target=\"_blank\" rel=\"noreferrer noopener\">Patterns<\/a>, and <a href=\"https:\/\/www.uxpin.com\/docs\/merge\/authoring-and-managing-jsx-presets\/\" target=\"_blank\" rel=\"noreferrer noopener\">managing JSX presets<\/a>.<\/li>\n\n\n\n<li><a href=\"https:\/\/www.uxpin.com\/merge\/storybook-integration\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Storybook Integration<\/strong><\/a><strong>:<\/strong> Connect any Storybook to UXPin, including React, Vue, Angular, and other <a href=\"https:\/\/storybook.js.org\/docs\/react\/get-started\/install\/\" target=\"_blank\" rel=\"noreferrer noopener\">supported libraries<\/a>. The best solution for syncing DevOps and DesignOps workflows.<\/li>\n<\/ul>\n\n\n\n<p>After the initial setup with UXPin, Merge works automatically behind the scenes syncing component updates to UXPin&#8217;s design editor, so designers and engineers always work with the same library.<\/p>\n\n\n\n<p>Merge&#8217;s drag-and-drop design workflow makes design more accessible, even to non-designers like product owners, developers, and other stakeholders, allowing more people to build prototypes and test ideas within the organization.<\/p>\n\n\n\n<p>Solve your design system challenges, and deliver higher quality products with fewer inconsistencies and debt using the world&#8217;s most advanced design tool. <a href=\"https:\/\/www.uxpin.com\/merge\" target=\"_blank\" rel=\"noreferrer noopener\">Visit our Merge page for more details<\/a>.<\/p>\n\n\n\n<div class=\"wp-block-buttons\">\n<div class=\"wp-block-button is-style-fill\"><center><a class=\"btn btn-flat btn-large btn-content-width\" href=\"https:\/\/www.uxpin.com\/merge\" target=\"_blank\" rel=\"noreferrer noopener\">Discover Merge<\/a><\/center><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>A report UXPin co-published with Whitespace identified five enterprise design system challenges at some of the world&#8217;s leading organizations. Within these five challenges, the common thread is &#8220;how do we achieve a single source of truth?&#8221; This challenging question pertains to everything from design system documentation and components to tools and governance. Organizations struggle to<\/p>\n","protected":false},"author":3,"featured_media":44217,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3,199],"tags":[],"class_list":["post-44216","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-design-systems"],"yoast_title":"","yoast_metadesc":"Discover key design system challenges and learn best practices of tackling them with tools, processes, and methodologies. 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